Administrative Accounting Assistant

Role Summary

Our client (a facility and equipment services company) is looking for an Administrative Accounting Assistant, who will be responsible for working as a part of the team and communicating frequently with the Accounting Executives. This role will perform bookkeeping, accounting tasks, and administrative functions. He/she will be responsible for delivering error-proof work with a positive and professional attitude. This role requires strong attention to detail, excellent communication skills, and the ability to work collaboratively with cross-functional teams.

He/she will also be responsible for managing accounts receivable and payable, daily bank transactions, and monthly reconciliations. This role will play a crucial role in ensuring accurate financial records and assisting with month-end close processes. Also, ensure that all financial activities comply with regulations and internal policies, provide timely and accurate financial information to support decision-making, and maintain organized records.

The ideal candidate thrives in an intense and fast-paced environment while maintaining focus and attention to detail. They must be able to work quickly and efficiently while providing excellent service. Strong follow-through with high standards of quality and accuracy are mission-critical for success in the role. He/she is naturally inclined to be a self-starter and he/she enjoys being a part of a hard-working and growing company.

SCHEDULE: 8:00 AM – 5:00 PM Eastern Daylight Time (8:00 PM – 5:00 AM Philippine Standard Time), follows Philippine holidays

POSITION TYPE: Full Time

WORK ARRANGEMENT: Remote

Essential Functions

• Prepare and book journal entries, adjustments, and reconciliations
• Perform data entry to record and categorize financial transactions
• Enter and reconcile daily and monthly transactions
• Perform monthly revenue/refund audits
• Assist with sales tax tracking
• Handle accounts receivable tasks
• Create and send invoices
• Collect credit card info, process payments, capture transactions, and receive payments in ERP System (NetSuite)
• Enter invoice information into the NetSuite system and reconcile payments received
• Follow up with customers on past-due payments
• Handle accounts payable tasks
• Enter bills and match them with purchase orders
• Assist in the preparation of month-end reports and with month-end close journal entries
• Upkeep client-specific financial summaries
• Address inquiries and help resolve issues related to financial transactions
• Assist with client and administrative projects
• Fulfill and update tasks and records in NetSuite System
• Manage calendar to schedule daily and weekly workload
• Attend weekly meetings with specific team members and participate in team meetings and 1:1 check-in to discuss goals, concerns, and growth
  
  

Qualifications

• Formal training/education or experience in Accounting, Finance, Business, or a related field
• Proficient computer skills, working knowledge of MS Word and MS Excel, ability to move between screens and different programs
• Strong written and verbal communication skills
• Has attention to detail, ability to multi-tasking and can prioritize duties as needed
• Must be able to work both individually and as a team member
• Demonstrated in past work experience strong interpersonal skills with internal and external relationships
• Experience in a multi-client environment
• Aptitude in data management, analytics, reporting preparation