Staffing Coordinator

Number of Job Openings Available:

1

Date Posted:

September 06, 2024

Department:

16003810 Staffing Center

Shift:

Day (United States of America)

Shift Length:

8/12 combo shift

Hours Per Week:

20

Union Contract:

Non-Union

Weekend Rotation:

Every Other

Job Summary:

Allina Health is a not-for-profit health system that cares for individuals, families and communities throughout Minnesota and western Wisconsin. If you value putting patients first, consider a career at Allina Health. Our mission is to provide exceptional care as we prevent illness, restore health and provide comfort to all who entrust us with their care. This includes you and your loved ones. We are committed to providing whole person care, investing in your well-being, and enriching your career.

Key Position Details:

This is a Hybrid position - will require candidates be within commuting distance to Abbott Northwestern Hospital. Orientation will require time spent at each metro site (Abbott Northwestern, United, Mercy and Unity)

• .5 FTE (40 hours every pay period)
• 8/12-hour combo, Day shifts - shift length will vary based on the needs of the hospital
• Day shift agreement is: 0300-1130 and 0400-1630
• Every other weekend rotation
• Benefit Eligible

Job Description:

Coordinates staff assignments to support patient care needs and provides scheduling support in accordance with staffing and scheduling guidelines.

Principle Responsibilities

• Staffing Responsibilities.
  • Utilizes staffing technology to allocate staff to meet the healthcare facility needs.
  • Requests daily per diem agency staff as needed.
  • Documents staff assignments and codes schedules to ensure timecard accuracy.
  • Uses basic problem-solving skills to identify where staff are allocated to meet the staffing needs of units supported by staffing office.
  • Uses critical thinking skills to anticipate staffing needs for the areas supported by the staffing office.
  • Uses electronic communication system to communicate with staff on staffing changes, openings and scheduling adjustments.
  • Uses bargaining unit contracts to understand how they affect the staffing process and policies.
  • Forecasts staffing needs using applicable technology.
  • Reports staffing status to house supervisors, and department leaders.
• Department Responsibilities.
  • Uses basic computer skills for data entry.
  • Communicates regularly via phone with internal and external customers using polite and proper phone etiquette and communications. Orients new staff and others to the role or tasks if needed.
  • Coordinates questions and problems to senior level staffing coordinators and other leaders, as appropriate.
  • Attends and participates in staff huddles and department meetings.
• Other duties as assigned.

Required Qualifications

• Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
• 0 to 2 years of basic Computer skills, including the knowledge and ability to use Windows, Word and Excel

Preferred Qualifications

• Post secondary education
• 0 to 2 years of experience working in a fast-paced medical environment with the ability to identify priorities, work independently, problem solve and multi-task

Physical Demands

• Sedentary:
• Lifting weight Up to 10 lbs. occasionally, negligible weight frequently