Chief of Staff

Working Conditions:

• PH graveyard shift (CST)
• Fully remote
• Independent contractor
• Full-time

Responsibilities:

1. Event Planning:
   • Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person.
   • Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
   • Manage event budgets effectively and ensure all expenditures are within allocated limits.
   • Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.
2. Travel, Calendar, and Email Management:
   • Arrange and coordinate travel itineraries, accommodations, and transportation for the executive team.
   • Maintain and manage complex calendars, scheduling appointments, meetings, and events efficiently.
   • Handle email correspondence, prioritize messages, and draft responses on behalf of executives as required.
3. Information Processing and Critical Thinking:
   • Process and synthesize information accurately and efficiently, ensuring that pertinent details are conveyed to the executive team in a timely manner.
   • Demonstrate strong critical thinking skills to assess situations and proactively identify solutions or improvements.
   • Take tasks one step further by anticipating needs, streamlining processes, and proposing innovative solutions.
4. Assessments and Simulator Questions:
   • Participate in situational assessments and simulator questions to demonstrate problem-solving abilities and critical thinking skills.
   • Provide insights on how tasks can be enhanced or optimized to improve efficiency and effectiveness.
5. Technology Proficiency:
   • Proficient in using Google Workspace for document creation, collaboration, and communication purposes.
6. Time Management and Multitasking:
   • Exhibit excellent time management skills, prioritizing tasks effectively to meet deadlines and manage competing priorities.
   • Schedule meetings across different time zones and create travel itineraries with attention to detail.
7. Language Proficiency:
   • Strong proficiency in the English language, both written and verbal, to communicate effectively with internal and external stakeholders.

• Previous experience supporting a C-level executive in a fast-paced environment
• Previous experience in executive support or administrative roles, with a focus on event planning and travel management.
• Demonstrated proficiency in event coordination, including budget management and multimedia content creation.
• Strong critical thinking skills and the ability to thrive in a fast-paced, dynamic environment.
• Excellent communication and interpersonal skills, with a keen attention to detail.
• Tech-savvy with proficiency in MS Office Suite and Google Workspace.
• Ability to work independently, prioritize tasks, and handle confidential information with discretion.

Nice to Have:

• Experience with Canva or similar design tools for creating promotional materials and multimedia content.
• Familiarity with assessments and simulator questions to assess problem-solving abilities.
• Previous exposure to customer service-related tasks relevant to executive assistant responsibilities.