Events Logistics Coordinator - Amsterdam/Lisboa/Madrid at Austral Education Group

Main Responsibilities:

• Identify, make arrangements with and coordinate payment for meeting venues (classrooms, boardrooms, etc)
• Identify restaurants and spaces for various meals (breakfast, lunch, dinner, reception) and coordinate said meals.
• Identify vet (following Austral Group protocols) and make necessary arrangements with local transportation company for group transfers.
• Suggest cultural activities for group and coordinate details.
• Identify and coordinate participant gifts & care packages
• Gather information on local COVID and other protocols
• Coordinate on ground practical details for events organized by Austral Group for every visiting group.
• Ensure clear communication with Program Managers regarding all logistical details, confirming that final arrangements are fully shared and understood before a program starts
• Keep strict budget control, being resourceful in providers, keeping in mind quality and Austral Standards.
  
  

You will excel in this position if you are:

• Highly organized and detail-orientated
• Possess excellent interpersonal skills
• Ability to negotiate pricing and payment terms with providers
• An independent worker, able to multitask and work in collaboration while simultaneously managing various deadlines
• Ability to deal with unexpected challenges while keeping professional demeanor.
  
  

Qualifications & Experience:

• Advanced level of English
• Bachelor’s degree
• Experience in events and/or logistics is a plus
• Strong communications and interpersonal skills, creativity, flexibility and a positive attitude
• Good user level experience with Google Workspace.