ISO Coordinator

Contracts Specialist - ISO Coordinator

This is a remote position

Ad Hoc is a digital services company that helps the federal government better serve people. Our teams use modern, agile methods to meet the needs of our users while closing the gap between consumer expectations and government.

Work on things that matter

Our teams connect Veterans with services designed for their needs, help millions of people access affordable health care, and support important programs like Head Start. As we work with agencies to deliver critical services, we’re also changing how the government thinks about and uses technology.

Built for a remote life

Ad Hoc is remote-first and remote-always. We’ve designed our culture, communications, and tools to support a nationwide team. Being remote allows Ad Hoc to bring the best people onto our teams and give them the freedom to create a work environment that fits their lives. Maybe you need to adjust your schedule to care for your family or take a bike ride. At Ad Hoc, that’s welcomed.

Committed to high expectations and a welcoming culture

Ad Hoc values acceptance, accountability, and humility. We aren’t heroes. We leave our egos at the door to learn from our mistakes and improve the process for the next time.. We build small, inclusive teams to bring the best of consumer technology to the problems of government.

The HHS business unit support work across the HHS Operating Divisions, including CMS, ACF, NIH, CDC, and more. Our team supports Federal Health in building and improving digital services and delivering on strong client-facing programmatic initiatives.

Primary Responsibilities

In this role, you will serve as an individual contributor within a team; with the support and guidance of leadership, you will be responsible for completing assignments by defined deadlines and supporting department operations. You will begin to develop an awareness and understanding of contract administration operations within the department, as well as interact with internal and external stakeholders. Primary expectations for Contracts Administrator II include:

• Development of influential skills to communicate contractual obligations and support external stakeholder negotiations
• Exhibits an extensive attention to detail, with the ability to review contract language and identify discrepancies for further evaluation
• Strong communication skills, with the ability to have informed discussions with internal and external stakeholders
• Active participant in proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with company policies, legal requirements, and customer specifications
• Supports the review of estimates, performance requirements, and delivery schedules to ensure accuracy and completeness
• Supports the preparation of bids; processes specifications, progress, and other reports; advises management of contractual rights and obligations; compiles and analyzes data; and maintains historical information
• Prepares and disseminates information throughout the organization regarding contract status, compliance, modification, deviation, negotiation, and termination
• May initiate documentation to authorize and direct work in accordance with contractual specifications
• Updates and maintains contractual records and documentation such as receipt and control of all contract correspondence, customer contact information sheets, contractual changes, status reports and other documents for all projects
• Participates in teaming agreement and strategic marketing alliance negotiations between company and outside sources
  
  

Basic Qualifications

• Bachelor's degree
• Minimum of 3 years of experience in a contract specialist role, preferably in a government or research environment.
• Proficient with government contracting requirements and regulations
• Experience with labor category requirements and management
• At least 1 year experience supporting DARPA or related Federal “ARPA” agencies (IARPA, ARPA-E, HSARPA)
• Experience working with OTAs, grants, contracts, and cooperative agreements.
• U.S. citizenship or lawful permanent residency is required per contract.
• Active Public Trust or ability to obtain
  
  

Preferred Qualifications

• General knowledge and experience with acquisition awards such Cooperative Agreements and Other Transactions and knowledge of acquisition documentation requirements (RFI, SN, BAA, J&A) with experience working with each are preferred.
• Experience in an R&D environment is highly preferred.
• Experience supporting federal or commercial health agency/organization is a plus.
• Knowledge of the biomedical research landscape a plus.
  
  

To learn more about working at Ad Hoc, please visit: https://adhocteam.us/join/

Benefits

• Company-subsidized Health, Dental, and Vision Insurance
• Use What You Need Vacation Policy
• 401K with employer match
• Paid parental leave after one year of service
  
  

Ad Hoc LLC is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, sex, sexual orientation, gender identity or expression, religion, age, pregnancy, disability, work-related injury, covered veteran status, political ideology, marital status, or any other factor that the law protects from employment discrimination.

In support of the Colorado Equal Pay Transparency Act, and others like it across the country, Ad Hoc job descriptions feature the starting range we reasonably expect to pay to candidates who would join our team with little to no need for training on the responsibilities we've outlined above. Actual compensation is influenced by a wide range of factors including but not limited to skill set, level of experience, and responsibility. The range of starting pay for this role is $85,000. Our recruiters will be happy to answer any questions you may have, and we look forward to learning more about your salary requirements.

job reference: CON1002I