HRIS Specialist

Qualifications

• Bachelor’s degree and three (3) to five (5) years of experience developing, implementing, and managing core HRIS technology preferred.
• Human Resources Information Professional (HRIP) certification a plus.
• Advanced experience using Microsoft Power Platform (PowerBI, Power Automate, Tableau) required.
• Intermediate ability to write Data Analysis Expressions (DAX) and/or Power Query.
• Advanced database management and reporting skills.
• Intermediate Microsoft Visio skills and experience documenting HR processes.
• Advanced Microsoft Excel skills.
• Significant experience with implementation and upgrades of HRIS systems.
• Strong attention to detail and organizational skills.
• Experience in handling confidential information with a high degree of discretion.
• Ability to communicate effectively across all levels of the organization.
• Ability to work well in teams or independently.
• Ability to prioritize and manage multiple projects and deadlines.
• Internet access provided by a cable or fiber provider with 40 MB download and 10 MB upload speeds.
• Home router with wired Ethernet (wireless connections and hotspots are not permitted).
• A designated room for your office or steps taken to protect company information (e.g., facing computer towards wall, etc.)
• A functioning smoke detector, fire extinguisher, and first aid kit on site.

Duties And Responsibilities

• Manage daily HRIS operations, including security access, maintenance, administration, and systems integrity of all HR systems (e.g., Paycom, Saba Talent Space, Happy Fox, etc.).
• Serve as the systems and process expert for implementations, upgrades, and configuration changes to align with business needs.
• Promptly troubleshoot, research, and escalate system issues as necessary, ensuring that users are updated on the status.
• Lead systems updates/upgrades, working with vendors (internal and external) to test changes to ensure systems and processes are working as designed.
• Communicate system and process changes to business units across the organization.
• Assist in developing training documentation, system configurations, and programming documents, intended for training employees.
• Act as liaison for employees and management to answer questions regarding HRIS systems and data policies, practices, and regulations.
• Manage all HRIS vendor relationships and contracts.

• Prepare, maintain, and update employee and position data for the HR information system.
• Maintain and support HR applications; ensure data integrity by regularly reviewing and auditing data flow and troubleshooting issues.
• Manage data analysis and reporting needs for the HR department.
• Proactively identify areas where HR data is not current and work with HR functions to develop and implement ways to improve data quality.
• Create custom ad hoc reports and queries and maintain a library of reports.
• Design, analyze, and provide statistical reports for the HR/Organizational metrics dashboard. This includes collecting, analyzing, and presenting data.
• Maintain and improve HR data model to allow automated information delivery to key stakeholders.
• Assist in creating useful tools, reports and methods for HR subject matter experts to execute their respective functions.

• Support HR projects, including the annual benefits enrollment, 3A+ performance reviews, merit increase process, department audits, training, etc.
• Primary back up support to payroll including writing job aids, commencing audits, increasing efficiencies and automation.   
• Manage the HappyFox (SERV) ticket queue, including assigning tickets to agents.
• Work with IT and other HR functional areas to develop and maintain the HR SharePoint page.
• Create ad hoc reports, manage training enrollment, and maintain distribution lists.
• Manage personnel file requests.
• Work with IT to maintain the Active Directory.
• Assist with completing all required salary surveys (e.g., Mercer).
• Review and maintain CA DMV Pull Program.
• Prepare and submit compliance reports annually (e.g., EEO-1, CA Pay report, etc.)
• Provide coverage for meetings and breaks when necessary.

• Utilize all capabilities to satisfy one mission — to enhance the competitiveness and profitability of our members. Do everything possible to help members succeed by being curious and striving to understand what others are trying to achieve, planning, and executing work helpfully and collaboratively. Be willing to adjust efforts to ensure that work and attitude are helpful to others, be self-accountable, create a positive impact, and be diligent in delivering results.

• Maintain internet speed of 40 MB download and 10 MB upload and router with wired Ethernet.
• Maintain a HIPAA-compliant workstation and utilize appropriate security techniques to ensure HIPAA-required protection of all confidential/protected client data.
• Maintain and service safety equipment (e.g., smoke detector, fire extinguisher, first aid kit).
• All other duties as assigned.  

Physical Demands/Work Environment