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Executive Assistant / Operations manager

Remote:

Full Remote

Contract:

Full time

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Minimum 2 years experience in a similar role, Strong communication and organizational skills, Proficiency in CRM systems and multitasking.

Key responsabilities:

Act as the main contact for executives
Provide administrative support and manage tasks
Organize meetings, handle communications, manage website
Make travel arrangements and assist with legal needs
Maintain vendor relationships, manage contracts, and prepare reports

Diffco SME https://diffco.us/

51 - 200 Employees

See more Diffco offers

Job description

We are seeking a dynamic and highly organized Executive Assistant / Operations Manager to join our team. This role involves providing high-level administrative support and managing operational tasks to ensure the smooth functioning of our organization. The ideal candidate will act as the point of contact between the executives and internal or external colleagues, handling communications, scheduling, and various administrative duties.

Key responsibilities

Act as the primary point of contact between executives and internal/external colleagues.
Provide administrative assistance, including writing and editing emails and preparing communications on behalf of the executive.
Organize meetings, including scheduling, sending reminders, and follow-ups.
Answer corporate phone calls and manage communications.
Manage the corporate website and company profile on public directories.
Oversee and maintain the CRM system.
Make travel arrangements and create detailed travel itineraries.
Assist with operational tasks, including legal needs.
Maintain vendor relationships and manage contracts.
Prepare reports and handle special projects, which may include data research and data collection.

Requirements

Minimum of 2 years of experience as an Executive Assistant or Operations Manager.
Strong written and oral communication skills with excellent command of the English language.
Ability to multitask and prioritize tasks effectively.
Excellent time management skills.
Well-developed organizational skills with a keen attention to detail.
Professional discretion and confidentiality.
Proficiency in managing CRM systems and other relevant software.
Ability to handle a fast-paced work environment with a proactive and flexible approach.

We Offer

A dynamic and creative work environment with a team of passionate professionals.
Opportunities for professional growth and development.
Competitive salary and benefits package.

Why working at Diffco?

You will have the exciting opportunity to work on cutting-edge projects in the Silicon Valley for both US and European clients utilizing the latest. technologies, methodologies, frameworks and approaches with the ability and time to learn and develop professionally.
Our team is a second family, so you would enjoy spending the day working on nice projects with kind people with broad interests.
Learn continuously, expand your skills and demonstrate your professional level and ability to take more responsibility to grow.
We care about you and are interested in your personal professional goals, motivation and we build a perfect work/life balance.

If you are a detail-oriented professional with exceptional organizational and communication skills, we encourage you to apply for this exciting opportunity to contribute to our growing organization.