Accounts Payable Specialist

Established in 1992 with the goal of marrying culinary excellence, food science, and cutting-edge technology, we are recognized by the nation’s largest multi-unit restaurant operators as a trend-forward, innovative custom food product manufacturer and development company.

Located in Ontario, California, approximately 40 miles east of Los Angeles and centrally located near California’s and Mexico’s growing regions, we have year-round access to freshly harvested vegetables.

What if you were given the opportunity and responsibility to make a difference? Join a company proud of its products and passionate about the food industry and its continuing growth! Are you interested in building relationships? Do you enjoy problem-solving, and possess accounting skills? Do you have excellent communication and organizational skills? If so, Haliburton International Foods, Inc. is seeking an Accounting Payable Specialist to join our team for our Ontario location.

The Accounting Payable Specialist is responsible for providing timely and accurate administrative support to the Accounting Department. 

Essential Duties & Job Responsibilities

Accounts Payable

• Create and update reports and spreadsheets using Excel and Microsoft Dynamics Navision
• Manage paperless Vendor Invoice Inbox; Reconcile with Purchase Orders, Save and File
• 3-Way Reconciliation; PO, Receipt and A/P Invoice
• Digital and Physical File Management; Filing, Scanning and Retrieving Documents
• Reconcile A/P Invoices and identify discrepancies
• Reconcile discrepancies with appropriate department/manager
• Assist with monthly reconciliation of general ledger accounts and monthly closing
• Enter financial transactions onto the general ledger; A/P invoices and credit memos
• Maintain vendor files; add and update vendors' information
• Reconcile vendor statements to A/P aging
• Reply and follow up with vendors’ inquiries by phone and e-mail
• Work inter-departmentally to resolve invoice/payment holds and approvals
• Research short shipments/payments
• Assist with weekly check distribution
• Clerical Duties as Requested, including providing support to accounting team
• Research short payments and purchase orders that have not been received in full

Minimum Qualification Requirements

• Bachelor’s degree in accounting/finance or 8+ years accounting experience with HS degree
• Strong working knowledge of accounting, specifically accounts payable
• Minimum 3 years of experience in an accounting department
• Knowledge of ERP system Microsoft Dynamics NAV required
• 10 Key Entry
• Must be fluent in English (written and oral). Fluency in Spanish is a plus.
• Must demonstrate strong computer proficiency with experience in MS Excel, Word and Outlook

Communication, Interpersonal and Professional Skills

• Must be an attentive listener with effective written and verbal communication skills
• Able to communicate effectively and professionally on the phone and through written communication
• Extremely organized, detail-oriented, and able to see a task through to completion
• Demonstrate the ability to research and resolve issues and understand the impact on the GL Accounts

Organizational Skills

• Must be detail-oriented and capable of managing multiple tasks at one time
• Is capable of working independently and as a member of a team
• Must be capable of recording data in a neat, organized, and accurate fashion
• Must be capable of working with deadlines

Physical Demands/Work Environment

• Requires frequent sitting
• Requires frequent use of a computer

Equal Employment Opportunity Policy

The Company provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.