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Admin VA (Internal)

unlimited holidays - extra holidays - extra parental leave - long remote period allowed
Remote: 
Full Remote
Work from: 
Virginia (USA)

Offer summary

Qualifications:

Previous experience as administrative or virtual assistant preferred, High school diploma or equivalent.

Key responsabilities:

  • Manage calendars and emails
  • Prepare documents, conduct research
  • Coordinate travel arrangements, assist in task management
  • Provide general administrative support
  • Perform additional tasks to improve efficiency
Ironbrij logo
Ironbrij Startup https://ironbrij.com.au/
2 - 10 Employees
See more Ironbrij offers

Job description

Position Title: Admin VA

Location: WFH/Remote/PH

Type of Employment: Full-time/Part-time

Salary Range: TBA

Position Overview: We are looking for a detail-oriented and highly organized Administrative
Virtual Assistant to support our team in managing schedules, handling communication and
ensure the smooth running of our daily operations.

Key Responsibilities:
  • Calendar Management: Schedule and coordinate meetings, appointments, and events. Ensure all team members are aware of upcoming commitments and deadlines.
  • Email Management: Monitor and manage email accounts, respond to inquiries, andprioritize communications for the team.
  • Document Preparation: Prepare, edit, and format documents, reports, presentations, and other correspondence as needed.
  • Data Entry: Maintain and update databases, spreadsheets, and other records with accuracy and efficiency.
  • Communication: Serve as a point of contact for internal and external communications. Handle phone calls, emails, and messages professionally.
  • Travel Arrangements: Coordinate travel itineraries, book flights, accommodations, and transportation for team members.
  • Research: Conduct research on various topics as requested, compile data, and present findings in a clear and concise manner.
  • Task Management: Assist in managing and organizing tasks and projects using task management software.
  • Administrative Support: Provide general administrative support, including filing, organizing, and maintaining office supplies and equipment (if applicable remotely).
  • Other Duties: Perform additional administrative tasks as needed to support the team and improve operational efficiency.
Qualifications:
  • Experience: Previous experience as an administrative assistant, virtual assistant, or in a similar role is preferred.
  • Education: High school diploma or equivalent. Additional qualifications or certifications in administration or related fields are a plus.
  • Skills:
- Excellent organizational and time management skills.
- Strong written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Slides).
- Ability to multitask and prioritize tasks effectively.
- High level of attention to detail and accuracy.
- Proactive and able to work independently with minimal supervision.

  • Technical Requirements:
- Reliable internet connection.
- Access to a computer with up-to-date software and antivirus protection.
- Familiarity with video conferencing tools (e.g., Zoom, Microsoft Teams).

Benefits:
  • Permanent Work from home
  • Great team of smart people, in a friendly and open culture
  • Real responsibilities and challenges in a fast-evolving company
  • 14 days annual leave credits

Required profile

Experience

Spoken language(s):
English
Check out the description to know which languages are mandatory.

Other Skills

  • Time Management
  • Multitasking
  • Prioritization
  • Proactivity
  • Non-Verbal Communication
  • Detail Oriented
  • Organizational Skills
  • Microsoft Office

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