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General Virtual Assistant

Remote:

Full Remote

Experience:

Mid-level (2-5 years)

Work from:

Philippines

Offer summary

Qualifications:

Bachelor’s degree in Business Administration or related field preferred., Minimum of 2 years administrative experience, preferably in construction industry., Proficiency in Microsoft Office and project management software., Strong organizational, planning, communication, multitasking skills..

Key responsabilities:

Maintain organized office operations and procedures.
Assist with administrative tasks, document preparation, and communication.
Support project coordination, update schedules, and ensure document filing.
Aid in financial administration, billing processes, and compliance.
Handle safety documentation, regulations compliance, and training coordination.

SkyeDesk Scaleup https://www.skyedesk.com/

51 - 200 Employees

See more SkyeDesk offers

Job description

Your missions

About the Client:

The General Virtual Assistant in the construction industry is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves assisting with a variety of tasks related to organization, communication, and project management within the construction environment. The ideal candidate is detail-oriented, highly organized, and capable of multitasking in a fast-paced setting.

Office Management: Maintain organized office operations and procedures. Order and manage office supplies and equipment. Handle incoming and outgoing mail and courier services.
Administrative Support :Assist in the preparation of regularly scheduled reports. Develop and maintain a filing system. Update and maintain office policies and procedures. Perform data entry and manage databases.Assist with document preparation, including contracts, invoices, and permits.
Communication: Serve as the point of contact for internal and external clients. Answer and direct minimal phone calls, emails, and correspondence. Coordinate meetings and appointments for project managers and other staff. Prepare and distribute meeting minutes and action items.
Project Coordination: Assist in the preparation and distribution of project documentation. Coordinate with contractors, subcontractors, and vendors.Track project progress and update schedules. Ensure that all project documents are up-to-date and properly filed.
Financial Administration: Assist with billing and invoicing processes: process expense reports and purchase orders. Support payroll administration.Maintain records of financial transactions and prepare basic financial reports.
Compliance and Safety: Ensure that the company complies with all local, state, and federal regulations. Assist in maintaining safety records and training documentation. Coordinate with safety officers to schedule training and ensure safety protocols are followed.

Requirements

Bachelor’s degree in Business Administration or related field preferred.
Minimum of 2 years of experience in an administrative role, preferably in the construction industry.
Experience with office management software such as Microsoft Office Suite and project management software.
Strong organizational and planning skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office (Word, Excel, PowerPoint).
Ability to multitask and prioritize tasks effectively.
Attention to detail and problem-solving skills.

Benefits

Salary: Php 40,000 - 50,000
Permanent Work from Home, work in the comfort of your home!
Independent Contractors Set-up, you can enjoy your salary in full.

About Skye Desk:

Skye Desk is a fast-growing global remote staffing company headquartered in Australia. The exciting new brand is an extension of a leading Australian recruitment company expanding into the global outsourcing market with the view of significant growth and expansion over the next 24 months. The business is committed to continuous improvement of its people and pride itself on employee engagement development.