Administrative Assistant

NOTE:  APA operates on a 37.5-hour work week with one hour lunch breaks each day. APA sets salaries based on several considerations, including years of relevant experience, level of education, and previous staff and/or governance experience at APA.

The key function is to provide support for the Foundation, especially leadership, in the day-to-day functions of running a busy foundation. Duties include managing schedules, managing and coordinating all administrative procedures across the Foundation and being responsible for the organizational and operational needs of APF leadership.  Position requires an organized and proactive individual with good proofreading skills, great people skills, attention to detail and a positive approach to multitasking.

Education and Experience Required:    

• A High School diploma with 7-10 years of experience as an Administrative; or
• An undergraduate degree in business administration or related field and 4-5 years of experience as an Administrative Assistant
• Excellent interpersonal skills
• Ability to work well on a team and autonomously

Computer Skills Required:

• Microsoft Word (Advanced)
• Microsoft Excel (Advanced)
• Microsoft Power Point (Advanced)
• Email programs (Advanced)
• Task management software (Familiarity)

Responsibilities:

• Provides general administrative support to leadership and Foundation, including serving as primary task management administrator.
• Completes a broad variety of administrative tasks for the CEO including but not limited to: managing a calendar of appointments; completing expense reports; arranging travel; managing operational needs; fielding and responding to requests and questions internally and externally, researching and gathering materials for meetings and presentations. Assists other APF leadership with same.
• Supports the Finance department in preparing and monitoring travel expenses, check request expense reports, processing invoices, charitable registration, and audit preparation.
• Maintains the Foundation office policies and procedures and departmental files in conjunction with APF Directors and CEO.
• Serves as the staff liaison and directs logistics for all aspects of board and committee meeting preparation.
• Creates and maintains detailed agendas and minutes for all board and committee related calls and meetings.
• Coordinates drafting and production of agenda and the minutes for the APF trustees’ meetings, as well as other standing board committees in conjunction with APF leadership.
• Ensures the implementation of action items from the board of trustee meeting minutes under the guidance of the CEO.
• Other Duties as Assigned:  
  • Assists all APF department heads with administrative duties as requested.

About APA:

The American Psychological Association (APA) represents 122,000 psychologists, students, and affiliates, primarily in the U.S. and Canada but also in other countries around the world. APA is a scientific and professional organization with about 500 employees and is categorized as a 501(c)(3) along with its 501(c)(6) companion organization, APA Services, Inc.

Job Location: Remote: APA jobs may be considered for remote work eligibility as defined in APA’s Flexible Work Policy and are subject to approval. Remote work employees may not work from the following states or U.S. territories: Alaska, California, Colorado, Guam, Hawaii, Iowa, Louisiana, Montana, Nebraska, New York, North Dakota, Ohio, Puerto Rico, Rhode Island, U.S. Virgin Islands, Washington, Wyoming.

Application Instructions:

Qualified candidates must apply online through APA’s applicant system and attach a resume and cover letter specifying your salary expectations. Applications that are submitted without both documents are considered incomplete and will not be reviewed for consideration. Once your application is submitted, you will receive a confirmation email. Please make sure to check your Spam folder if you do not receive an email from us.

The American Psychological Association is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, national origin, disability, protected Veteran status, sexual orientation, gender identity, or any other protected categories covered under local law.

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