Are you a dynamic multitasker with a flair for digital operations? If you possess a knack for juggling diverse responsibilities, spanning from intricate data analysis to orchestrating seamless travel logistics, and thrive in high-pressure environments, we have an exceptional opportunity tailored for you! We are in search of a versatile professional with an unwavering 'can-do' attitude, an impeccable eye for detail , and a proven ability to prioritize open communication and adaptability.
This role transcends the conventional realm of an executive assistant; you will be entrusted with the operational helm of our CEO's office. We require a strategic powerhouse capable of driving initiatives relentlessly while upholding an impeccably organized environment. Your primary objective will be to provide indispensable support, enabling our CEO to prioritize critical business endeavors.
Your mission at Algofy: As the Executive Operations Manager, your responsibilities extend far beyond mere task completion. You serve as the guardian of our CEO's time and an indispensable partner in ensuring that the leadership team remains focused on the organization's core objectives. Your mission is to optimize productivity, oversee pivotal operations, and preemptively anticipate requirements, thereby propelling the company toward unprecedented success.
Your Daily Responsibilities Will Be: - Drive growth initiatives across multiple verticals, including business development, sales, marketing, recruitment, and partnerships. - Conduct research and gather relevant information to support strategic initiatives and marketing campaigns - Prepare presentations, reports, and other documents as required by our CEO - Act as a liaison between our CEO and external stakeholders, ensuring effective communication and collaboration - Coordinate and organize internal and external meetings, ensuring all necessary resources and materials are prepared and distributed in a timely manner - Assist with the coordination and execution of events, conferences, trade shows and expos - Manage our CEO’s calendar/email: including scheduling meetings, appointments, and travel arrangements - Maintain confidentiality of sensitive information and handle it with utmost discretion - Perform general administrative tasks, including expense tracking, document management, and record keeping
Required Skills & Qualifications: - Proven experience as an Executive Operations Manager or in a similar role for 2+ years, preferably in a marketing or strategy department - Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines - Strong attention to detail and accuracy, ensuring all work is of high quality - Exceptional communication and interpersonal skills, both written and verbal - Proficient in using productivity tools such as Microsoft Office Suite or Google Suite - Ability to handle multiple tasks simultaneously while maintaining composure in a fast-paced environment - Capable of adapting to changing circumstances, unexpected challenges, and the executive’s evolving needs - Proactive and resourceful, with a problem-solving mindset - Demonstrated ability to maintain confidentiality and handle sensitive information with discretion - A passion for digital marketing is a plus
We’re looking for someone who: - Is Driven : Want to be a part of a team where everyone is as driven as you? - Wants Growth : And where those same talented people push you to grow professionally and personally? - Is Autonomous : Are you someone that needs their hand held or someone that craves impact? - Can Problem - Solve : Do you get motivated by bigger challenges? - Is Resilient: Or someone who will still find a solution when things don't go your way?
The Good Stuff:💸 Salary: 22K - 26K USD📈 Professional development opportunities💻 Flexible working hours and remote opportunities - we’re outcome-oriented🌴 Open paid time-off policy🚀 Becoming part of a fun and motivated multicultural team at a market-proven, fast-growing company
Feel free to reach out for any role-related questions via hadi@algofy.com.
Think you're a good fit? Hit apply! We only accept applications through the application form.
All applications should be made in English.
Please note, you must be located in or willing to relocate to Lisbon, Portugal for this role.
We aim to create a company that promotes our employees’ drive for growth and impact, a company that rewards employee resilience in the face of challenges and provides flexibility so long as the job gets done. Candidates who like autonomy over their work, have a growth mindset, and enjoy a dynamic working environment will be best suited to grow with us.
At Algofy, we believe in shared values. We are committed to creating an inclusive and harassment-free workplace as we believe diversity is the engine of innovation. As an Equal Opportunity Employer, our employment decisions are based on job requirements, business needs, and candidates' qualifications and we do not tolerate any discrimination due to race, religion, gender, sexual orientation, age, disability, pregnancy, or any other legally protected status. All qualified candidates are welcome to apply and join our team.
